Everyday I come into the office, my mind racing with things that I need to get done for the day. Everyday I have great conversations with my coworkers, I make phone calls, and occasionally talk to clients. Everyday I leave the office wondering way my entire day went. How could I have worked for twelve hours and not gotten anything done. Obviously I did get tasks done, but for some reason, when five o’clock comes, then six, then seven o’clock comes, I’m still working. I feel like I have to get something else done so that I can feel good about what I have done that day. But, why is it that I do so much, and yet not do anything of real value. I never feel good about what I did. I guess I shouldn’t say never because there are a few days here and there where I feel super excited about closing a deal, or finishing out a project. However, for the most part at the end of the day I can always think stuff that I should have done that day, or other things that I can’t put off until tomorrow.
I think the underlying problem, is that I am terrible at creating a schedule and sticking to it. I have heard (from a number of different sources) a variety of ways to make lists and prioritize the tasks you have to do each day. The thing that is coming to mind right now is the idea of “The One Thing” which is, what is the one thing that you could complete today that is more important than anything else you could do.
I think the reason I never get anything done is because I spend almost all of my day going through all the things that I need to get done, and all the things that I am wondering if other people are getting done. I worry about our team not following up with clients, and our clients thinking we are not doing anything.
I’m not quite sure what the solution is, but I think it comes down to three things: delegation, trust, and focus.
Delegation – I have to be able to create a list of things that need to be completed. Then I need to prioritize that list and quickly decide what stuff I have to do, and what stuff someone else could or should do instead of me.
Trust – Then once I have delegated a task or job to someone I need to let them handle that task and remove it from my mind. I have to trust that they are competent, and capable enough to complete the task. It’s important to note, I don’t have to (and I shouldn’t) think that they won’t make a mistake. I just have to trust that when the mistakes happen they will handle it.
Focus – Once I delegate the task to them, and I trust that they will see it through, I have to get better at focusing on what I need to do for the business. I can’t worry if clients are being taken care of. I need to focus on finding new clients. I need to focus on writing the new goals for the company. I need to focus on writing content that will attract new employees to our company. I need to be working on innovating and trying out new things for our business to delve into.
One thing that I want to investigate more is the proper way to delegate tasks. I know that there needs to be some sort of check-in and benchmarking that happens. But, there is a fine line between check-ins and micromanaging. I have to let the person use their own creativity to solve the task at hand, and realize that my way is not the only way to do something.